Save time, space and money by going paperless!
So what is a paperless office?
A paperless office is a work environment in which the use of paper is eliminated or greatly reduced. This is done by converting documents and other papers into digital format.
Time spent searching for paper documents is time that could be spent on more productive tasks.
All you need to start this process is a scanner to digitize your documents. The documents are stored and organized in a central repository in a shared folder on your network where they are stored and easily accessible. Using a digital file cabinet system, means that employees can find files at the click of a button, much more quickly than the laborious, manual process of searching for a specific file in a buried folder somewhere in an office. Employees are now able to
use this extra time on revenue-generating projects.
Paper takes up a lot of space – as do filing cabinets and book shelves. What’s worse, paper keeps
piling up, oftentimes accumulating more quickly than it can be sorted and organized. This is particularly
true of industries that have long mandatory retention periods for paperwork like Law offices or financial
institutions. Digitizing files allows you to store all documents either on a server or in the cloud for easy
access when you are working from home or out of the office on a business trip. Digital file folders in a repository require much less space than a physical paper copy.
Going digital improves process efficiency, reduces money spent on paper, printers, ink, postage, storage space for filling cabinets and employee time to manage paperwork, saving you money. Paperless offices are more efficient compared to traditional offices. The savings on employee time become especially valuable in regards to regulatory audits and repetitive, high-volume tasks.
Paperless Digital Processes
Technology has so seamlessly replaced paper processes that it’s difficult to remember how things used to be done. In nearly all cases, the evolution from paper-based items to their electronic counterparts is profoundly more efficient and cost effective.
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